We are changing our process a bit. September and August are both on
this page soon we will add December then from now on each year
will all be scrolled on one page newest at the top.

​Board Meeting Minutes - ​December 2, 2018

 inutes - WTSEA Board Meeting – December 1, 2018
Note: Action items are in RED. They will be discussed at the next Board meeting.

1. Meeting call to order – 9:00 a.m. - Alex via Zoom (Trial run)

•  Roll call Members attending the meeting via ZOOM: Alex Hansen (President), Skeet Gaul (Treasurer), Mike Heinlen, Mike Hahn (President-elect) , Bill Haley, Mike Shephard (Member-at-Large), David Slipp, Scott Calahan (University Representative) , Gerald Apple (Coordinating Secretary),  and Jack Coburn.

Martha Verhei arrived at noon.

• Protocols for Zoom - Teri and Skeet Gaul went over several items related to our decision to use Zoom for our digital board meetings.

We are saving money by using ZOOM instead of Go-To-Meeting.  It’s the difference between $150 and $350 and it is just as easy to use.  Board members were being reimbursed a stipend of $50 each for attending meetings.  Since we are now able to attend meetings on line… from the comfort of our homes, we reduced that stipend to $25.  This is because the board members are still committing at least half of a day of their time. Also, we don’t have to pay the average of $100 per meeting for lunch.  That is a savings of $1,625 for meeting stipends and about $500 on board luncheons for an annual savings to our association of about $2,125.  Additions to agenda?

• Skeet and Bree’s responsibilities.  Skeet feels much more comfortable about his responsibilities now that Bree Ammerman has agreed to be the membership secretary and that the WTSEA executive board will be responsible for future elections.

A motion was made by Mike Heinlen and seconded by Gerry that those people serving the following positions be paid their stipend in August of 2020 after they have accomplished their duties:
Coordinating Secretary - $300
Treasurer- $300
Membership Secretary - $300
Clock-Hour Coordinator - $200
Webmaster - $500
The motion passed. 

• Alex mentioned that it would have been nice if the DOL would have provided the conference attendees sample forms that included a checklist of what they will inspect when they audit a public-school program. What type of educational training will they provide the TSE coordinators?  We will hopefully get this assistance when the DOL begins their educational visits soon. David mentioned that we should be pro-active and provide the DOL with a list of suggestions for auditing purposes.

  2.  Consent Agenda Items: (Please read reports ahead of time
          A.  Minutes of Last Board Meeting – Alex /Gerry
          B.  Action Items from last Board meeting – Update
               Alex highlighted 12 items from the September 24th board meetings to be discussed at this board meeting.
          C.  Coordinating Secretary’s Report – Gerry.
                Gerry Stated that he has been responsible for taking the board minutes, helping with the agendas and that he will be
                attending the Target Zero meeting on December 13th.  Plus, he sent a thank you letter to Yusuf for serving as President
                of WTSEA.
          D.  Senior Driving Report – Gerry Gerry teaches one senior driving class every two months at the Lewis County Senior
               Center.  Gerry also mentioned that the Makah tribe was very pleased with the training he did in August. There is an
               interest from other tribes to have such courses. Gerry will be looking into that possibility. But, more instructors will be
               needed to handle the load. Fred Kellogg and Mike Shephard are interested in teaching the senior driving courses. 
          E.  Treasurer’s Report – Skeet As of December 1st, we have $19, 880.91 in our account.  We have spent $11,504.10 this
               year.  Our income was $11, 283.00 from 9-16 to 12-01-18.  Our present balance indicates we are in good financial
               shape. All bills are paid.  All bank card statements are highlighted in color on Skeet’s Treasurer’s Report.
          F.  Website Report – Skeet/Teri Teri mentioned that she will be adding photos of the 2018 fall conference to the website.
               The homepage to our website has been modified and the registration page will be changed. It was also suggested
               and agreed that Teri, Skeet and Alex meet to review the website pages in order to bring it up-to-date. We need
               bios and pictures of the new board members.
                
              A motion was made by Mike Shephard and seconded by David to approve the consent agenda items.  The motion
              passed.
​
  3.  Old Business
         A.  ADTSEA -
              a. Who is going in July 2019?   Jack Coburn, Gerald Apple, Alex Hansen, and Mike Shephard will be attending
              the national conference in Burlington, VT in 2019.  We will pay all expenses for the president attending the national
              conference and the registration cost for any other Board members attending this conference.
         B.  2018 Fall Traffic Safety Conference –​
                   a.  Conference Budget report – Expenses & Income – Skeet Alex mentioned that all expenditures and income
                         should be put on one page. Skeet mentioned that this has been done at the end of the budget proposal for
                         2018-2019, but that he would, in the future, include income as part of his report.
          C. Evaluations – Gerry/Skeet Gerry looked at 104 evaluation forms.  The evaluations were excellent.  The first aid
               presenter received a perfect 4.0 on the evaluations.  The WSP speaker and Shelley Campbell received the highest
               evaluations.

1. Issues: What we did well/what we can improve on?
   1. Registration process & packets – Skeet

ii.Update on Exhibitors/Sponsors – Gerry
We had three sponsors for our 2018 fall TSE conference: AAA ($300); Trucking Association ($200) and State Farm Insurance ($500). 
Our goal for the 2019 year is to have $2000 in sponsorships. 
iii.Clock-Hour procedures/forms
David and Alex will get together in early February to work on the clock hour procedures.  Some evaluations indicated that the process for getting the clock hour forms was inefficient and took too much time, standing and waiting. We need to have more board members at the registration tables at the end of the conference on Saturday to hand out clock hour forms and collect evaluation forms.  In Renton in the fall of 2019 we will have a bigger area to do this. 
iv.Food/snacks – Skeet/Mike
The luncheon received high marks.  It was suggested that we have more fruit for snacks.
v.Question on back of evaluation card – Interest in serving on Board?
vi.Other Conference Issues? – Skeet/Gerry/All
The board gave Skeet and Gerry direction to have a two-day conference on Friday 1 to 4 and 5 to 9) and Saturday (8 to 5).  These two conference co-chairpersons will go to the Renton Technology Center in January and talk with their event and catering chairperson.
vii.Ideas for next year? – Skeet/Gerry/All
Gerry will talk to Rob Kaufman of Harborview and Brett Robinson of ADTSEA and ask if they would be willing to be general session speakers at our 2019 fall TSE conference. 

• If Brett can make it, we will schedule Brett Robinson’s general session just before the DOL presentation.
• Have Alex and David do a general session on “Rules-of-the Road.”
• Have someone from the ADED national organization speak on how to work with students that have special needs.
• Have Melissa Sager, reporter of a road safety column for the Everett Herald speak at our conference.
• Since she has already agreed, have Shelley Campbell speak again.
• Have an insurance agent speak
• Consider having all “general sessions” on Saturday.

 

1. Approval of Budget for 2018-2019 – Skeet

The 2018-2019 budget will be for $20,800.  Skeet mentioned that he was on the conservative side when he was figuring out this budget.  It was recommended that he NOT stick with the exact numbers from last year’s budget.  Our biggest expense on the budget is food and venue costs for the fall TSE conference.  The 2019 costs for Renton will be similar to Wenatchee’s.  Plus, we will be under-budget in some categories such as coordinating secretary and board meetings.  Conference expenditures are much higher when you have it at a hotel. 
 Mike Shephard made a motion and it was seconded by Mike Heinlen to accept the 2018-2019 budget.  The motion passed. 

1. Proposed Constitution/Bylaws Amendments – Alex
   1. Pending issues (to be tabled for now until the February meeting)
      1. Amendments to Constitution/Bylaws
         1. Elections – Skeet
         2. Creating a board position for commercial schools – Alex
         3. Limit number of conditional members - Stu
      2. Clock hour issues – David/Alex (To be tabled until the February meeting).
         1. WTSEA official clock-hour policy – Alex & David will meet to review and update the clock-hour application packet and draft written procedures to be added to our Bylaws

 
 
4.New Business:

1. Closing of ESD 113 TSE Co-op programs – Gerry/David
   1. Implications

ESD #113 has twenty-five school districts that offered TSE.  All of these programs will be closing down in the next several months.  Approximately sixty instructors will be looking for other work to supplement their regular employment.  Several of these instructors have already found work at commercial schools.   ESD #113 will put the textbooks and vehicles on surplus.  School districts will be able to buy these items for a low price.

1. WTSEA’s role?

Several of the board members mentioned how much their school district is paying their in-classroom and in-car instructors.
Mike Hahn mentioned that there has been a big decline in enrollment at Granite Falls.  Snohomish HS is doing okay and Glacier Peak is doing much better because they are better off economically. 
Mike Heinlen mentioned that the Federal Way program needs more TSE teachers and that they are running between 550 and 570 students thru their program. 
Skeet mentioned that Arlington SD is doing pretty good and they are NOT dependent on ESD #189.  Arlington pays their instructors $32 per hour.  The classes are always full.
Mike Shephard mentioned that the TSE program in Arlington and Lake Stevens will die out when their coordinators retire. 
 
It was stated that school boards are more willing to listen to the concerns of the community than school district business managers.  Plus, young teachers are not very willing to be traffic safety coordinators.  TSE public school programs can NOT run in the deficit and there needs to be long range planning. 
It was mentioned by several board members to get our speakers and people who have signed up their students for the class to go to school board meetings and to testify on how important it is for the public schools to support TSE in their school districts.  School board members will listen to community members more than they will the TSE coordinator.  Plus, community members need to send emails to their school board members.  The TSE coordinator needs to come up with a long-range budget for the school board.

1. Proposed Legislation?
   1. DOL proposed legislation tabled (IDL law upgrades; Train-past-age 18; subsidy for low-income; online training)

Alex will call Angie at the WTSC concerning any future legislation related to Traffic Safety Education. 

1. Amendment to ESHB 1481 language – “required curriculum”?

1. Important Meetings - Updates
   1. WTSC - Autonomous Vehicles Group – Skeet

This group will meet again in January.  Skeet has been attending all of their meetings in Olympia. 

1. ANSTSE Stakeholder’s Assistance – Alex and Mike Shephard

ANSTSE offers to provide free technical assistance to help states who have had a NHTSA assessment of their driver education program.  They provide advice and resources to help implement two of the recommendations. Ours was done in 2016. Patti Enbody of OSPI has had some conversations with Brett Robinson (CEO of ADTSEA) about teacher training concerns.  But, it was the WTSC and DOL, who jointly requested the assessment, and who need to lead in making the request.

1. WTSC Target Zero Meeting, December 13 at Great Wolf Lodge.

i.Who’s attending? Gerry, Mike Hahn, Skeet, Jack and David
ii.WTSEA’s “agenda?”
On Saturday, December 8th, Alex will be doing a ZOOM meeting with those WTSEA board members who are going to the Target Zero conference at the Great Wolf Lodge on December 13th.  Alex mentioned the DOL is not taking “Target Zero” seriously as long as they fail to attempt to address the recommendations of the NHTSA Assessment of Driver Ed in WA. There is no serious commitment to improving traffic safety education or teacher training/certification in the current Target Zero Plan. We will be advocating for that at the Target Zero summit.  It is important that the DOL and WTSC take the fourteen recommendations made by NTHSA when they did our state TSE assessment two years ago.  Further, the DOL’s intention to strip the integration requirement from their WACs should not be allowed to go forward. We discussed the importance of integration as fundamental to best teaching and learning practice. A few analogies were presented. It is similar to teaching someone how to shoot a gun in the classroom and then go out on the range six months later to practice shooting a gun.  Scott mentioned that it is similar to a basketball coach teaching a skill and then applying it on the basketball court in a game three months later.  Alex wants the board to think of ways to counteract the responses made by DOL for NOT enforcing some of the WACS.  Skeet will compile these responses for the presentation we do at the Target Zero Meeting.  Skeet will call Angie Ward at the WTSC to be put on the agenda to speak on December 13th at the Great Wolf Lodge.  We should also take some handouts to this conference explaining our responses to the DOL not auditing certain WACS.
Alex mentioned that we should use our Constant Contact program and email all WTSEA members on their thoughts of the DOL not auditing certain WACS.  According to Bree we usually get about a 35 % response from members when we send out a survey. 
Mike Heinlen mentioned that half of our membership is made of up small commercial schools and that we need to get their input.
The WTSC is missing the education piece.  The WTSC is more concerned with the other two E’s: enforcement and engineering.  The WTSC and DOL need to look more carefully at the NHTSA recommendations and include them in their policies. 

1. Decision - Go-To Meeting or Zoom?

We will be going with ZOOM for the February meeting because it is cheaper and easier to put documents on for everyone to see.

1. Good of the Order?

Alex stated we should go onto Constant Contact and ask our members their thoughts on the DOL NOT auditing certain WACS. There will be public hearing at the DOL in January and WTSEA needs representation at this meeting and we need to voice our opinion of why certain WACS are NOT being audited. 

1. Next meeting – date- 3rd Saturday in February

The board meeting was adjourned at 2:21 PM.
 
Minutes Respectfully Submitted by
 
Gerald Apple
WTSEA Secretary

​Board Meeting Minutes - September 18, 2018

TSEA Board Minutes- September 24, 2018
Members Present: Alex Hansen (President); Mike Hahn (President-Elect); Mike Shephard (Member-at-Large); Scott Calahan (University Representative); Gerald Apple (Coordinating Secretary), Skeet Gaul (Treasurer); Teri Gaul (Webmaster); Kara Bartlett (ESD #112); Bill Haley (ESD #171); David Slipp (ESD #113); Martha Verhei (ESD #114), Jack Coburn (ESD #121)

Meeting called to order at 9:05 AM by Alex Hansen via Go-To-Meeting.

1. Teri and Skeet went over the protocol for the Go-To-Meeting.
2. This was our first official Board meeting conducted with this method. Most members joined the meeting from home. Scott was solo at the conference room in Ellensburg. Several members congregated at ESD 113 in Tumwater, with Dave Slipp coordinating from his computer.
3. There were no additions to the meeting agenda.

Installment of new Board members

1. Bree Ammerman from Bellingham S.D. was unanimously voted in as the new Membership Secretary.  The motion was made by Mike Hahn and seconded by Skeet.
2. We welcomed Bill Haley who is now teaching in the Quillayute School District, but lives in ESD #171. 

Bree has jumped right in and has saved Skeet lots of time. At the next board meeting in December, she will distribute membership lists broken down by respective areas so each area representative will know who the members are in his/her area.Skeet and Teri met with Bree to 
discuss taking some of his duties off his plate. 
Consent Agenda Items

1. Minutes of last board meeting-

Alex introduced a new feature to the minutes by identifying all action items from the last board meeting and marking them in red. He had a spreadsheet in order to track which ones have been completed and which ones will be carried over to the next board meeting in December.
Motion was made by Mike Shephard and seconded by Kara to approve the August Board meeting minutes. Motion carried

1. Action Items from the September Meeting -

• Gerry will send a letter to Yusuf Quidwai thanking him for his service on the WTSEA board.  Gerry will sign for everyone on the board.
• Proposed constitutional or bylaw amendments were tabled and will be brought up at the December Board meeting.

 

1. Coordinating Secretary’s Report - Gerry

Motion was made by Mike Shephard and seconded by Mike Hahn to accept Gerry’s report. The motion passed.

Senior Driving Report - Gerry
Gerry mentioned that several Native American tribes have asked him to put on a class for their senior drivers.
Motion was made by Mike Shephard and seconded by David Slipp to accept Gerry’s report. The motion passed.

Treasurer’s Report- Skeet
The balance in our checking account is $13,629. 59.
Skeet did a nice job of explaining the expenditures in the treasurer’s report. It costs $3,000 to rent the Confluence Technology Center in Wenatchee for the fall TSE conference.
David Slipp made a suggestion to Skeet on how to make the expenditures easier to read on the spread sheet.
Motion was made by Mike Shephard and seconded by Mike Hahn.
The motion passed.

Website Report- Skeet/Teri
Changes to the Fall Conference Agenda: Skeet added Shelley Campbell (Trauma Nurses Talk Tough) to the agenda for the pre-conference on Friday night, October 12th.  Plus, Shelley will speak in place of Sheryl Vanderwalker at the workshops on Saturday afternoon, October 13th.  Also, Brian Walsh (WSDOT) found a replacement to speak in his behalf at the conference.  Skeet and Teri also switched around the general sessions for Angie Ward (Washington Traffic Safety Commission) and Wayne Graham (Thurston County prosecutor).  They will update the conference agenda on the WTSEA website.   Motion to accept the report was made by Mike Shephard and seconded by Gerry. The motion passed.
 
Old Business

1. ADTSEA conference in Chicago- Gerry

Gerry spoke about the ADTSEA conference that was held last July.  Six delegates attended from the state of Washington.  Several of the general sessions and workshops dealt with new vehicle technology.  Yusuf will be going off the ADTSEA board.  William Warner was nominated by the Northwest group for President.  Next year the ADTSEA conference will be held in Burlington, Vermont.  Gerry mentioned that his Shelton SADD club students received some national honors at the NSSP conference that was held in conjunction with the ADTSEA conference.  He also mentioned that he networked with Andy Pilgrim, Richard Van Tassel (AAA) and Brett Robinson. They are willing to speak at the 2019 fall conference in Renton.


Approval of the WTSEA budget for 2018-2019 year beginning September 1st, 2018 - Skeet
Skeet was unable to prepare a formalized budget spreadsheet for us to approve at this time. He was too busy with the conference and with moving. He will have that ready for the December meeting. But in general, he mentioned that some expenses will be higher and some lower for the fall 2019 TSE conference.  Hotel costs will be higher but planning costs for the conference will be lower because we have already visited the Renton Technology Center several times.  Alex will still serve as the legislative liaison but his travel expenses will be less this upcoming year.  WTSEA will need to spend more for software this upcoming year.


2018 Fall Traffic Safety Conference - Updates

• Agenda changes - Skeet

Skeet addressed the changes in the pre-conference and conference agenda and noted that these changes will be noted on the WTSEA website.

• Conference speakers - Bios, objectives, and summaries

Skeet will send the speaker information to David to meet the clock hour requirements established by OSPI.

• Registrations - Skeet/Bree

87 are registered so far for the conference.  About 50 % of the attendees are commercial school TSE teachers.

• Conference Budget - Gerry

We expect to make $20,000 off registrations and sponsorships.  The expenses will be approximately $12,000.  Thus, the expected revenue will be approximately $8,000.  At the December 1st board meeting, we will know the actual amount made off the conference.  The cost per individual for the first aid class is $35.  $25 is being paid by each conference attendee attending this four-hour training. The rest of this cost will be offset by the State Farm Insurance grant.  Ravenous Catering in Wenatchee will NOT be doing the buffet luncheon this time on Saturday.  They recommended another group.  The cost for 150 people will be $3,500.  This is $15 per person.  Mike will buy items at Costco for the continental breakfast on Saturday and the break-out sessions.      

• Exhibitors and sponsors- Gerry

We have five groups registered as exhibitors. Three of these five are sponsors: State Farm Insurance, Drug-Free World and AAA (Kelly Just).  Skeet will send the sponsor sheet to Gerry to print in color at Office Depot. 

• Assign board responsibilities- Gerry asked the board members to sign up for about four items to help with at the conference.  We should have about five people at the registration table each time.  We should have at least three to four people help with each workshop and general session.  We need to introduce the speakers, give them a certificate of appreciate and stamp the conference attendee’s stamp card.  Alex will send me a copy of who has signed up for the various board responsibilities.
• Clock hour procedures/Evaluation forms-David

Skeet will send David the bios, course descriptions and objectives for each of the speakers.  A special thank you should go to Loni Miller of the DOL for sending in these items for the speakers who are presenting at the pre-conference on Friday afternoon.  David will produce the stamp cards and send them to Gerry to be printed.  Skeet will send Gerry a list of board members and what workshops they have signed up for on Saturday afternoon.  The conference attendees will need to sign in separately at the registration table for the 1:00 to 4:00 o’clock preconference workshop on Friday, the pre-conference workshops on Friday night, and in the morning for the conference on Saturday. Plus, they will need to provide their stamp card and evaluation sheet when signing out.

• Other Conference Issues - Gerry/Skeet

                   Polo Shirts - Gerry  Gerry ordered shirts for the new board members.  All the board members should wear their gray polo shirts on Saturday, October 13th at the conference.  Teri will take pictures at our fall conference of workshops and general sessions and put them on the WTSEA website.  Gerry emailed Bree to find out what size she wanted to wear for her polo shirt.

• Registration packets - Gerry/Skeet

In the registration packets the following items will be included: Conference agenda, evaluation forms, stamp card, pen, note book, description of workshops/general sessions, and bios.  Those attending the pre-conference workshops on Friday night will pick up their registration packets during the hours of 4 to 6 PM on Friday, October 12th. Those attending only on Saturday, October 13th will pick up their registration packet on Saturday morning.

• Printing of Conference program - The printing of the materials in the packet will be completed by Gerry.  He needs to get an extra twenty bags, pens and notebooks in case we have 170 people in attendance which would include speakers and exhibitors. He will print off the stamp cards and evaluation forms.  Plus, he will do the certificates of appreciation for all of the speakers and exhibitors/sponsors. 
• Cliff Boyce/Distinguished Service Awards - Gerry   Dan Steward will receive the Distinguished Service Award on October 10th at the ESD #113.  David and Gerry will present this award at the Superintendent’s Board meeting.

• Door prizes - David

Door prize tickets will be put in the registration packets.  Those that win a door prize on Friday and Saturday will also be eligible for the major door prize at the end of the conference.  $600 has been allotted for door prizes.

• Snacks/Food - Mike/Skeet

We will send out an email to all of the registered conference attendees to see who wants a vegetarian meal for lunch on Saturday.  We will probably order twenty vegetarian meals.  The conference attendees will need to wear their name tags for all of the meals and snacks provided during break outs.

• Introductions of Board members

 

1. Discussion of aging board members and need for people to serve.
2. Mike Heinlen had a suggestion for a question on the back of the stamp cards- Want to serve on the board?

 Proposed Constitution/Bylaws Amendments- Alex

1. Elections - Skeet We do NOT need to send out a ballot if no one is nominated in a certain ESD area.
2. Clarification of Active members - Alex/Mike Heinlen  Alex will type up language for the constitution/bylaws to let people know what is an active and an associate member.  Active and associate members can vote in our elections.
3. Alex will type up language for the constitution/bylaws to let people know what is an active and an associate member.  Active and associate members can vote in our elections.
4. Adding new commercial school representative position - Alex

It was stated that approximately 50% of the members of WTSEA are commercial school teachers or owners. Alex mentioned that members should have a voice in our association.  Mike Shephard mentioned that they should not serve as President or President- Elect.  Scott offered a counter opinion to Alex’s and several other board members’ opinion.  We had a very good discussion on this possible new position on the board.  There will be further discussion at the December board meeting and Alex will then call for a consensus vote on this possible position.  The question was raised, “Will the commercial school representative have the same voting rights as a representative from one of the nine ESD regions?”

1. Limit number of conditional members on the Board - Stu   Alex will ask Stu to write up his proposal for the December board meeting. 
2. Clock hour issues - David/Alex
3. WTSEA official clock hour policy - Alex and David will cooperate to review and update the clock-hour application packet and draft written procedures to be added to the Bylaws.

 

1. New Business

1. Proposed legislation
2. 18 to 25 driver education training.  They are looking for a legislator to sponsor this bill.  The bill states that they would like to find funding for low-income individuals.  One idea was to raise the license fee.  David Slipp mentioned that they should use the $35 that is required for new drivers to get their license- This is called an “application fee.”  Also, Skeet mentioned that the bill proposed 100 hours of driving vs 50 hours of driving for the new drivers with a restricted license.  Scott mentioned the funding for drivers education for low income for those 18 and over should come out of the pockets of traffic offenders.  He also mentioned that this bill should address supporting a Training of Teachers program to create uniformity.  This bill also addressed on-line training.  Several of the board members mentioned that only a small percentage of the training should be on-line because it is NOT interactive. 
3. Important Meetings-Updates

1.  WTSC –Autonomous Vehicles Group- Skeet

Skeet attended two meetings in Olympia. 
Skeet stated that the following three items were addressed:

1. Educating people on new vehicle technology
2. Studying the black box in the vehicle leading up to the crash.
3. Helping the Spanish population understand the new technology in vehicles.

1. Meeting with DOL and PDSA regarding new proposed legislation-upgrading our IDL Law and adding a “train past 18” TSE education requirement and online training-Skeet
2. ANSTSE Stakeholder’s webinar- Mike Shepahard

Mike listened to this webinar facilitated by Brett Robinson who is the CEO of ADTSEA.  Mike mentioned how important is for every state to follow the NHTSA recommendations when they do a state assessment of the traffic safety education programs.

1. DOL/OSPI Dry Run of WTSEA Coordinator’s workshop-Monday, September 24th at 10:00 AM to noon.

The following topics will be discussed at this two hour meeting:

1. Target Zero Update- Dan Cooke (DOL)
2. 1481 Educational visits- Loni (DOL)
3. New curriculum- Pamela (DOL)
4. Audits- Lou Blanchard (DOL)-When the WACS are finished, they will talk about the audit process.
5. Drive Route designs –Lou Blanchard (DOL).  Alex mentioned the drive routes for DOL skills tests and driver education drive routes could use the same template. 
6. Compliance-Loni
7. Final DOL/OSPI Dry Run of WTSEA Coordinator’s Workshop- Thursday, October 4th from 10:00 AM to noon at the DOL in Building 2. Who?- Loni Miller/Jennifer Clawson (DOL), Patti Enbody (OSPI)  Gerry and David will attend this meeting. 
8. WTSC Target Zero Meeting- December 13th at the Great Wolf Lodge.  Gerry, Jack, Skeet and Alex will be attending this meeting.

There is no fee for this conference.  Alex would like to be compensated for going to this meeting because he has no sick days left.  We will pay for his hotel room at the Great Wolf Lodge.  Every three years the Washington Traffic Safety Commission sponsors the “Target Zero” conference. A positive thing came out of one “Target Zero” meeting held several years ago.  Several of the students from the Shelton SADD club mentioned that the GDL laws are not being strictly enforced.  Thanks to their input many law enforcement agents are now enforcing this law better.

1. Good of the Order- Now that we have the meetings set up on “Go To Meeting” we have eliminated a lot of travel costs.

We will pay each board member that attended the September meeting $25.  Mike Shephard made a suggestion that we make a final decision on this reimbursement procedure at the December 1st meeting.

1. The next meeting will be held on Saturday December 1st..  Meeting was adjourned at 3:05 

A motion was made by Scott and seconded by David to adjourn the meeting.
 
Minutes Respectfully submitted by
Gerald Apple
WTSEA coordinating Secretary
 
Note: Action Items are highlighted in red. Will be addressed at the December 1 board meeting.

​

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​Board Meeting Minutes - August 11, 2018

At Jerry Apple's home

Those in attendance were: ​Mike Shephard (President); Alex Hansen (President –Elect); Gerald Apple (Coordinating Secretary); Skeet Gaul (Treasurer); Mike Hahn (ESD #189); David Slipp (ESD #113) Martha Verhei (ESD #112) Kara Bartlett (ESD #105); Stu Soderquist (ESD #189); Mike Heinlen (ESD #121); by Go-to-Meeting, Scott Calahan (University Representative)

​​

1.  ​Meeting Called to Order at 9:15 AM by Mike Shephard, President 

 2. Installment of new officers and Board members:

.

​. Mike Hahn - President-Elect
. Kara Bartlett was appointed to represent ESD 105
. Martha Verhei was appointed to represent ESD 112
. David Slipp was re-elected as representative for ESD 113
. Jack Coburn was appointed to represent ESD 114
. Mike Heinlen was moved back (re-appointed) to represent ESD 121
. Bill Haley is our newly-elected representative for ESD 171
. Stu Soderquist, Bellingham TSE Coordinator, was appointed to represent ESD 189
The appointed positions are for one year, and the elected positions are for a three-year term. ESD 101 and 123 are still vacant areas.

.

Alex mentioned that Bree Ammerman from the Bellingham school district would be a great person for the Membership Secretary position, which is currently vacant (Skeet has been fulfilling this person’s duties).  He reviewed that the Executive Board is made up of three positions: President, President-elect and board Member-at-large. The Member-at-large traditionally is the immediate past-president and is an appointed position.  The other appointed members of the Board are: Coordinating Secretary, Treasurer, Membership Secretary, and University Representative. He mentioned that once Bree feels comfortable with her position as a Behind-the-Wheel instructor for the Bellingham SD, she could possibly take over the webmaster position as well.  As Membership Secretary, she would resume the practice of providing to each of the ESD area representatives a list of current members in each area as well as past traffic safety teachers who are NOT current WTSEA members. It is the duty of Area Reps to contact past members and encourage them to renew their memberships. Also, she should be given a list of TSE coordinators in the state.  Another Board member’s responsibility is to reach out and communicate with members from his/her respective area at least once per year. Plus, board representatives should reach out to commercial teachers in their area and invite them to be WTSEA members. 
At the present time, Skeet has approximately five duties besides being the Treasurer of WTSEA.  We need to relieve him of some of these duties.  Bree would be a good one to come to his aid.  We want to keep Skeet around for a long time.  Having Bree take over several responsibilities that the Membership Secretary should handle would eliminate a substantial amount of Skeet’s workload. Mike Heinlen mentioned that we need to divide up the responsibilities more. 

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​Gerry wanted to give a special thanks to Sgt. Darren Wright of the WSP for presenting to approximately thirty senior citizens at the senior center at Chehalis on April 24th.  He will be a general session speaker at our fall TSE conference in Wenatchee.

Action Item: Alex will ask Bree if she is willing to serve as Membership Secretary. If willing, Skeet and Teri will schedule a meeting with her to go over her duties and show her the ropes.

A motion was made by Alex Hansen, seconded by Mike Hahn, that the elections and appointed members be approved.  The motion passed unanimously.

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The WTSEA Board members re-established the stipends for the following positions:
Webmaster - $600
Coordinating Secretary - $300
Treasurer - $300
Membership Secretary - $300
Clock-hour Coordinator - $200
The clock hour position and Membership Secretary are newly funded stipends as of this Board meeting.  

A motion was made by Alex and seconded by Mike Heinlen to establish the above stipends for those positions. Motion carried unanimously.

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Alex reviewed the duties of the Board members.  These duties include being a presenter at a workshop at the fall conference at least once every three years, or writing an article to be put on the WTSEA website (formerly the Journal). Gerry led a discussion about whether or not we should create Board member notebooks for the new members as we have done in the past. The consensus was that electronic documents accessed from our website would be sufficient. Skeet will send electronically to all of the new board members the following items:

1. WTSEA Constitution and By-laws
2. Duties of the officers and board members
3. Minutes of the last five board meetings

Action Item: Skeet will prepare these electronic folders and distribute them to the Board members

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Gerry mentioned that if a Board member can NOT make it to a Board meeting, she/he needs to arrange for someone who is a WTSEA member from her/his area to attend by proxy.  (The proxy has voting privileges on any Board decision)
It was mentioned by Mike Heinlen that we need to make the language clearer in the Constitution that a Board member needs to be an OSPI-certified teacher. 

Action Item: Alex will write up such a proposal for an amendment to the constitution, and introduce it at the September 22nd meeting. 

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​In addition, he suggested that we should consider creating a new Board position for one commercial school teacher to serve on the board.  This would be a state-wide position, rather than an ESD area.  This is important because we have several members now that are commercial school teachers, but they have no formal voice or vote on Board decisions. This amendment, if approved at the September Board meeting, would then be voted on at the fall conference on October 13th.  This position would allow the commercial and public schools to work closer together on legislative issues and clock hour opportunities.  We need to listen to the concerns of the commercial school teachers who are members of our association. 
Mike Heinlein made a good suggestion that we put questions on the back of the clock hour stamp card, to see if people at the fall conference are interested and qualified in being on the WTSEA board. 
Stu Soderquist brought up the question/concern over the reality of the changing dynamics of the Board. We now have several conditional teachers on the Board, and fewer certificated teachers.  Do we need to make sure that at least a certain percentage of Board members are certificated teachers who have gone through more rigorous training? Currently, the Constitution does not limit service on the Board based on the type of teaching certificate a person holds. As long as we are considering changing the wording, should we take into consideration this new reality? The counter to that argument was that as long as a person is qualified and willing to serve, and is dutifully elected or appointed, then we should be happy to have her/him serve. A conditional teacher can be ever as effective as a teacher and as a Board member as a certificated teacher can be.

Action Item: Alex will make sure that these issues are on the Agenda for further discussion at the September Board meeting.

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Gerry stated that the minutes of each board meeting should be put on the WTSEA website sooner for members to look at.  Alex questioned that perhaps we should change our practice of waiting until the next Board meeting, several months later, to approve the last meeting’s minutes? An electronic vote should be provided within two weeks after the Coordinating Secretary sends out the Board minutes to be reviewed.  We will try this. Gerry will send out the draft as usual, giving all Board members a chance to review and offer suggestions for corrections. After the additions or corrections are looked at by the Coordinating Secretary and President and necessary changes are made, then the Board minutes should be approved electronically. This allows the minutes to be put on the website earlier so that the members are not receiving old news

Action Item: Gerry will get the draft of the minutes distributed to the Board ASAP after the meeting. Board members will provide feedback. Alex and Gerry will consult and create the final draft and submit it to the Board for electronic approval. Once the Board votes to approve them, Skeet and Teri will post them on the website

 3. Consent Agenda Items:

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A.

Minutes of the April 28, 2018 Board meeting - Gerry

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B.

Coordinating Secretary’s report - Gerry

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C.

Senior Driving report - Gerry

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Gerry is teaching two classes in August

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1. Chehalis Senior Center - August 14th

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2. Makah Indian Reservation - August 21st

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3. Next year, he will do classes at the fire hall in Lacey

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​Martha Verhei expressed an interest in teaching the class at Lacey.  She wanted to observe Gerry teaching the class once.

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D.

Treasurer's Report - Skeet

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Currently, we have a little over $14,000 in our checking account.  

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E.

Website report- Skeet and Teri

Action Item: The WTSEA board would like Teri to send out the protocol for the Go-To-Meetings before the September Board meeting.  

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The first one of these meetings will be held on Saturday, September 22nd.  The cost of the Go-to-Meetings per year is $300.  Because some Board members would still like to meet in person, that option was discussed and accepted by consensus. The Board members in the southern region could meet at ESD #113 or Gerry’s House.  The northern Board members could meet at a certain location in the north Sound.  With this $300 fee, we decided to cut the stipend for Board members from $50 to $25 for each of the five required Board meetings.  Thus, our budget would NOT see a big change for the line-item for board meetings. Only the driver would receive the $50.00 stipend for gas and mileage

A motion was made by Alex and seconded by Gerry that we approve of this.  Motion passed unanimously. 
​
A motion was made by Mike Hahn and seconded by Martha to approve the consent agenda items.  Motion passed unanimously.

4. Old Business

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A.  2018 Fall Conference - Gerry and Skeet

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​So far twenty–two people have registered for the fall TSE conference.  We have three exhibitors and one sponsor registered so far.  

Action Item: David Slipp will be provided $600 to obtain door prizes for the conference.  
Action Item: Mike Shephard will buy the food and beverages at Costco in Wenatchee. 
Action Item: Gerry will send to the Board members the 2018 fall conference budget.
Action Item: Skeet asked Gerry if he would contact the speakers for the conference and discuss with them the following items:

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​1.  Title of their presentation
2.  At least three objectives for their presentation
3.  A course description (summary)
4.  Names of all presenters contributing
5.  Bios of all presenters This information needs to be sent to Skeet Gaul:​ [email protected],           and to Dave Slipp, the Clock Hour Coordinator, for our records.

Action Item: Gerry will contact Terry Bonney from Cathlamet HS to have him send the “Cliff Boyce Award” plaque to Chuck Filippini so he can update the plaque for the new nominee by the time of the conference.

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Chuck needs nominations for two awards:

1. Distinguished Service award
2. Cliff Boyce Teacher of the Year award     

Action Item: Gerry will contact Sheryl Vanderwalker and Mark Butcher to clarify with what topics we wish them to present on

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​Sheryl Vanderwalker: How to utilize digital cameras to support classroom and behind-the-wheel instruction.
Mark Butcher: Situational Awareness, the GDE Matrix and the Systematic Approach mentioned in the introduction to the new curriculum guide. We will discuss Mark’s comfort zone with discussing commentary driving as an instructional tool to develop these skill sets.

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B.

Elections: proposed new bylaws/procedures - Skeet

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​We need to change the election procedure for Board reps and elected officers.  It takes a lot of valuable time to run an election if there are no volunteers or nominees. That time could be focused on more important matters and it does NOT serve the function for which it was intended.  Skeet proposes that we amend our constitution at the next conference to say as follows:

“If there is no more than one person nominated or who volunteers for either a specific ESD representative position or for an elected officer (President or President-elect) position, the election procedure should be waived and the sole volunteer should be appointed by the Board for that position.”
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​We would run an election and send out ballots only if more than one person on the ballot running for the respective position (Area rep or officer).
In objection to this proposed change, it was noted that even if only one person is nominated or volunteers to run, his/her name should still be placed on the ballot with a space for a write-in candidate. This puts the decision in the hands of the members, rather than the Board appointing a person. At least the members are given the chance for their own say. This is also consistent with the election process in our state and nation.

Action Item: The Board needs to approve Skeet’s proposed amendment if he formally submits the language at our September board meeting. The vote will settle the matter if this is only language for the Bylaws. If it is a constitutional amendment, then the language will be voted on by all members at our fall conference.

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​According to the Constitution, the Executive Committee is directed to do the work of running an election. The election committee (which is the President, President-elect, and Member-at-large) shall take the “election process” off of Skeet’s plate as much as possible.  Skeet may still need to be involved in sending and receiving ballots through Constant Contact.

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C.

​CWU summer courses - Summary by Alex and Scott.

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​Alex had fourteen students enrolled in this summer’s classes.  They were offered in Bellingham because Bellingham School District is bringing back TSE as an accredited program and had committed to having enough instructors for us to run the program, unlike last year when the courses were cancelled due to inadequate enrollment. The Bellingham story is an encouraging one. An article by the Everett Herald telling that story is featured on the Legislative page of our website. It was a major challenge for Alex to teach all four endorsement classes, making for long days and weeks. Stu Soderquist, Traffic Safety Education Coordinator for the Bellingham SD, was a big help. He was the teacher of record for the Bellingham teens, taking that burden off of Alex’s plate. Nevertheless, towards the end of the course Alex suffered a stroke.  Sheryl Vanderwalker volunteered to help Alex with finishing up the behind-the-wheel drives, which was approved by CWU with Scott’s encouragement.  Alex is very grateful to Scott, to CWU and to Sheryl. Scott and Alex thanked Mike Hahn for volunteering to help with the driving as well.
 
Scott had some good news to share with the Board regarding the CWU TSE courses.  Scott’s dean at CWU said he would support the program being offered in other locations around the state if the courses were profitable.  Scott could possibly move these courses to the continuing education department where the program would be more flexible. 
 
A goal for WTSEA and CWU to jointly pursue, which we have asked for at the state level, is the development of an accredited Trainer-of-Trainers (TOT) program similar to what Oregon has.
 
Mike Heinlen and Skeet mentioned that it would be beneficial if we could spread out the four classes over the whole year and possibly in four sites throughout the state.  

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D.

Approval of WTSEA budget for the 2018-2019 school year beginning 9-01-18 - Skeet

Action Item: Skeet will send the proposed budget to Alex by September 1st.  Then, Alex will send the budget to the board members to review and to approve at the September Board meeting. 

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E.

Clock-hour issues - David

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​It was mentioned by Alex that we need to follow the Constitution and our Clock-hour Application packet.  This issue came up at several of last year’s board meetings. The Board reviewed the minutes of these meetings, and our current policy. It was determined that all we need to do is to continue to follow our written procedures. This is a brief summary:
 
Offering clock hours to meet continuing education requirements is one of the most important services we provide our members. WTSEA is an OSPI-approved clock-hour provider. Typically, we offer clock hours to our members for attendance at TSE-related conferences, most usually our own fall conference, the PNW regional TSE conference in the spring in Portland, Oregon, and the PDSAW workshop in Renton. We also offer clock hours for attendance at the annual ADTSEA conference. According to our clock-hour policy, WTSEA members are not limited to attending conferences to get their continuing education clock hours, even though that is usually the only in-service opportunities we approve.  For example, there are many training opportunities available, such as the recent DOL Stakeholder’s meeting at the Kent City Hall. What is important is that if there is a training someone wants clock hours for, their first job is to see if their own district can sponsor the clock hours. If not, then members can submit a clock-hour application for consideration. The catch is that WTSEA will not take responsibility for writing the objectives, writing the summary, etc. This is the responsibility of the person or group requesting the clock hours. The application should be submitted to WTSEA two months prior to the event, but this is NOT always possible.  However, in no case can WTSEA approve clock hours for attendance in an in-service after-the-fact.

Action Item: Because there is always confusion over the continuing education requirements, Alex will update the continuing education memo posted on our website. In addition, Dave and Alex will review the language in the clock hour application packet for possible changes to be submitted at the September board meeting. 

6.  New Business

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A.

DOL DRIVES and new TSE curriculum rollout, and proposed WAC changes.

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1.

Meeting at DOL on 8/06/2018 - Mike Shephard

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​Loni Miller talked about the new portal system called DRIVES being rolled out in September.  Mike mentioned that the portal will be down from August 29th to September 4th.  He mentioned that if you log out of the portal, you will need to log in again with a new code confirmation.  This is for security reasons. 

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2.

DTS Stakeholder’s meeting – 8/07/2018 - Alex

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​Alex attended this meeting at the Kent City Hall.  There were four presenters.  First, Loni Miller spoke on the new DRIVES portal. Second, Pamela Meyers spoke on the new curriculum that came out on August 1st. It is available for view on the DOL website. It is merely a comprehensive list of required curriculum concepts that all must teach. Phase II is the development of curriculum support materials, which should be ready by next May.  Third, the new lead auditor discussed four common problems that the audits have identified. Three of these items dealt with the DOL written and road tests and common mistakes that are made by examiners. It was stated that the DOL has not yet worked out how the audit process will be conducted in public school programs for the upcoming school year.  These will not begin until fall of 2019, and they will be “soft” audits geared more to educating about how things should be done, rather than bringing down the hammer. Finally, a data analyst, Dan Cook, shared a power point reviewing Target Zero data and research on new drivers and vehicle fatalities/collisions.  The trajectory for reaching Target Zero has been going down steadily over many years, but for the past few years collisions have increased and we are no longer on target for reaching zero fatalities by 2030. Data showed that eighteen-year-olds who have not taken driver education are much more likely to get into a collision than a novice driver who has taken driver education. Therefore, the agencies are considering introducing a bill to require training for all novice drivers, regardless of age.

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B.  Upcoming Meeting on 8/23/2018 at the DOL at 1:00 PM - Alex

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​This meeting will deal with possible new WAC changes, audits, curriculum roll-out, and the TSE coordinators’ workshop on October 12th in Wenatchee.  The DOL and OSPI will discuss what they will present at the pre-conference workshop.  Alex mentioned that the DOL will be looking at probably five items when they do a public-school audit. But, details are forthcoming once new WACs are approved.

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C. CWU/OSPI/DOL Meeting – Scott.

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​In June, Scott met with Patty Enbody from OSPI and several people from DOL at CWU. The new curriculum was discussed, as well as the need to develop a state-wide vision, especially for improving our teacher training system. Unfortunately, there has been a lack of communication between CWU, DOL and OSPI over the years. So, this is an encouraging thing, and hopefully a beginning of a more cooperative conversation going forward.

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D. ADTSEA and NSSP conferences in Chicago - Gerry

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​Gerry mentioned that he took seven students and three adults to the NSSP conference.  The Shelton SADD club students won several national awards.  He was very proud of his students.  Next year the NSSP and ADTSEA conferences will be held in July in Burlington, Vermont.  There were six people in attendance at the ADTSEA conference from the state of Washington. 

Action Item: Due to time running short, Gerry will report on the workshops he attended and on new promising vendors or speakers at our September meeting.

7.  Other Business:

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Alex mentioned that there will be a meeting at the Washington Traffic Safety Commission on September 21st from 1:30 to 4:00 PM.  This is the result of the passage of SHB 2970, creating an “Autonomous Vehicle Work Group” last legislative session. The WTSC invited Alex and other WTSEA members to be members of this workgroup, which will meet periodically. But, Alex cannot attend, so Skeet volunteered. It is important that WTSEA have representation at such meetings. We are thankful to Skeet for representing us, and for Mike representing us on August 6 at the DOL DRIVES meeting.

Action Item: Skeet will give a report at the September meeting.

A heartfelt thank you to Gerry Apple, and his lovely wife, Helen, for hosting us at their home and for the lovely barbecue

Next Meeting: September 22 at 9:00 a.m. It will be a Go-to Meeting; Members who wish to meet in the traditional fashion can meet at ESD 113. Gerry will make arrangements. 
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The meeting was adjourned at 3:00 P.M.
Minutes respectfully submitted by:
Gerald Apple,
WTSEA Coordinating Secretary